Archivist

About Us

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Team

The Provincial Archives of Saskatchewan (PAS) is the provincial agency responsible for acquiring, preserving, and making available public and private records of significance to the history of the province, and providing records and information services to the Saskatchewan government.

ABOUT THE JOB

The Opportunity:

The Provincial Archives of Saskatchewan seeks an experienced archivist in our Appraisal, Acquisition, Legislation Compliance and Access Services (AAA) to ensure that both private and government records of continuing value are identified for permanent retention. The Archivist is also responsible for advising and consulting with government institutions and the general public on various methods of accessing restricted and unprocessed records.

Responsibilities

In this challenging and rewarding position, the Appraisal, Acquisition, Legislative Compliance and Access Archivist will be responsible for: 

• Appraising, analyzing, and evaluating government and private records of all media types to determine whether they are of historical significance in documenting the history of Saskatchewan and weighing the impact upon institutional resources for the long-term care. 
• Reviewing researcher requests for access to the Archives’ Permanent Collection, reviewing collections for access and privacy requirements, advising other archives staff on access issues and communicate decisions and policies to researchers.
• Participating in planning, development and implementation of programs, policies, and procedures that affect the unit and organization in relation to the acquisition of material, relations with donors, as well as legislation affecting access to records.
• Teamwork and collaboration with the AAA team to manage the handling and storage of archival records.
• Managing the archival storage environment effectively, and tracking and maintaining tools for the location of archival records.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Qualifications:

• Master’s degree in archival science, library science, history, or a related social science discipline supplemented by additional training.
• Several years of related experience working in an archives.

Technical Knowledge and Skills:  

• Knowledge of records management practices, policies and processes and their impact on record keeping.
• Knowledge of the theories, principles, practices and values of archival science particularly related to appraisal and acquisition theory and practice
• Knowledge of copyright and access and privacy legislation at the provincial and federal level and its impact on how records are made accessible for research or restricted.
• Knowledge of historic and current social, political, economic, cultural trends and issues relevant to the history of Saskatchewan and Western Canada, and research methodology and techniques necessary to analyse and assess historical records.
   

The successful candidate must:

• Hold a valid Class 5 driver's license 
• Be able to lift and carry boxes weighing up to 15kg on to and off of shelving. 
• Be willing to operate lift equipment to retrieve materials in our storage area at heights up to 8 metres after receiving safety training and equipment. 
• Be willing to work in an environment that may expose you to dust, mildew and/or moulds.
   

Job Skills:

• Communication (Level C)  
• Critical Thinking (Level C)  
• Digital Skills (Level C)  
• Interacting with Others (Level C)  
• Navigating Ambiguity (Level C)  
• Managing Self (Level C)  
• Health, Safety and Wellness (Level A)  
• Data Literacy (Level C)  
• Influence (Level C)  
• Political and Organizational Awareness (Level C)  

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here. 

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.